As part of enrollment verification, we ask that one parent/guardian per family update their student(s)’ information online. This Online Annual Update can be accessed via the Infinite Campus Portal. Instructions for accessing the update will be sent to all enrolled families on Friday, July 21.

Wednesday, July 26 is Elemetary Enrollment Verification day for all elementary students:

• 9am-6pm at Highland Park, Richmond, Sangre Ridge, Skyline, Westwood and Will Rogers
• 4:30p-6pm at Stillwater Pioneer Virtual Academy

During this time, we'll confirm the students that are attending each elementary so that classroom teacher assignments can begin to be made. Typically, sites will provide assistance in completing the Online Annual Update if that has not been completed, access to meal and transportation forms, spirit shirts, yearbook ordering, and more. Specifics will vary based on your school site. Children do not need to attend but are welcome, especially if you are seeking to help them feel more comfortable with a new school.   

What you need to bring:     

1. Picture ID (one of the following)
   • Valid driver’s license​​​​​​​
   • State identification card
   • Student identification card (for students 18 years of age or older)
   • Military identification card
   • Passport
     **The name on the ID should match the name on the birth certificate of the  student or other legal document claiming guardianship. If the guardian is unable to attend enrollment verification, their representative must be listed in the student’s contacts on Campus. Please be sure you update this during your online annual update.
     
     
2. Proof of Residence (one of the following)
   • Payment of ad valorem taxes (residence only, no business)
   • Contract for purchasing/leasing housing
   • A lease agreement/mortgage statement
   • A lease purchase agreement
   • Real estate purchase agreement
   • Proof of current utilities
     • Example:  Electric, water, sewer,  cable, satellite, propane provider issued within the last 60 days. 
       
       
3. Immunization Record
   • If your child has received immunizations since last year
   • If your child has never been enrolled with SPS before
   • More information on state required immunizations is available at
     • General Info
     • List of required immunizations
       
       
4. Supply Fee Payment 
   • $50 per student
   • Payable by cash, check, or credit card
   • Covers folders, crayons, scissors, glue sticks, notebooks, paper, construction paper, craft paper, card stock, poster board, Kleenex, hand sanitizer, student curriculum, transportation costs for field trips and other supplemental learning materials.
   • If you cannot pay the fee at this time, please touch base with your school office.

Meet the Teacher Night

• August 8
• 4:30-6pm
• At all six elementary schools

See your classroom, discover who your classmates will be, explore your school, and, of course, meet your teacher! Bring the whole family, so everyone can get excited school!

On August 2, 6th and 7th grade students at SMS, will visit the middle school to pick up schedules, find their classrooms, get supply lists, learn about extracurricular activities, and more. Families can choose from three times: 

• 9am-12pm
• 1-3pm
• 4-6pm

• • • What you need to bring:     

      1. Picture ID (one of the following)
         • Valid driver’s license​​​​​​​
         • State identification card
         • Student identification card (for students 18 years of age or older)
         • Military identification card
         • Passport
           **The name on the ID should match the name on the birth certificate of the  student or other legal document claiming guardianship. If the guardian is unable to attend enrollment verification, their representative must be listed in the student’s contacts on Campus. Please be sure you update this during your online annual update.
           
           
      2. • Proof of Residence (one of the following)
           • Payment of ad valorem taxes (residence only, no business)
           • Contract for purchasing/leasing housing
           • A lease agreement/mortgage statement
           • A lease purchase agreement
           • Real estate purchase agreement
           • Proof of current utilities
             • Example:  Electric, water, sewer,  cable, satellite, propane provider issued within the last 60 days.  
               
               
      3. Immunization Record
         • If your child has received immunizations since last year
         • If your child has never been enrolled with SPS before
         • More information on state required immunizations is available at
           • General Info
           • List of required immunizations
             
             
      4. $25 Technology Fee
         • Provides insurance for students' assinged take-home technology devices
         • More details available here.

On August 2, 8th and 9th grade students at SJHS, will visit the junior high to pick up schedules, find their classrooms, get supply lists, learn about extracurricular activities, and more. Families are asked to attend one of four sessions based on the grade of their junior high student(s) if at all possible: 

• 8th Grade  -  8:30 - 10am & 4:30 - 6pm
• 9th Grade  -  10:30am - 12pm & 5:30 - 7pm

• • • What you need to bring:     

      1. Picture ID (one of the following)
         • Valid driver’s license​​​​​​​
         • State identification card
         • Student identification card (for students 18 years of age or older)
         • Military identification card
         • Passport
           **The name on the ID should match the name on the birth certificate of the  student or other legal document claiming guardianship. If the guardian is unable to attend enrollment verification, their representative must be listed in the student’s contacts on Campus. Please be sure you update this during your online annual update.
           
           
      2. • Proof of Residence (one of the following)
           • Payment of ad valorem taxes (residence only, no business)
           • Contract for purchasing/leasing housing
           • A lease agreement/mortgage statement
           • A lease purchase agreement
           • Real estate purchase agreement
           • Proof of current utilities
             • Example:  Electric, water, sewer,  cable, satellite, propane provider issued within the last 60 days. 
               
               
      3. Immunization Record
         • If your child has received immunizations since last year
         • If your child has never been enrolled with SPS before
         • More information on state required immunizations is available at
           • General Info
           • List of required immunizations
             
             
      4. $25 Technology Fee
         • Provides insurance for students' assinged take-home technology devices
         • More details available here.

August 1-3, SHS students will visit the high school to pick up schedules, find their classrooms, get parking permits, learn about extracurricular activities, and more. Each child's parent/guardian must attend.

• • SRs - (Aug 1 - 9-11:30a)

  • JRs - (Aug 2 - 9-11:30a)

  • SOs - (Aug 3 - 9-11:30a)

  • New students & make-up for those who could not attend their assigned time- (Aug 3 - 5-7p)

1. • • What you need to bring:     

       1. Picture ID (one of the following)
          • Valid driver’s license​​​​​​​
          • State identification card
          • Student identification card (for students 18 years of age or older)
          • Military identification card
          • Passport
            **The name on the ID should match the name on the birth certificate of the  student or other legal document claiming guardianship. If the guardian is unable to attend enrollment verification, their representative must be listed in the student’s contacts on Campus. Please be sure you update this during your online annual update.
            
            
       2. • Proof of Residence (one of the following)
            • Payment of ad valorem taxes (residence only, no business)
            • Contract for purchasing/leasing housing
            • A lease agreement/mortgage statement
            • A lease purchase agreement
            • Real estate purchase agreement
            • Proof of current utilities
              • Example:  Electric, water, sewer,  cable, satellite, propane provider issued within the last 60 days. 
                
                
       3. Immunization Record
          • If your child has received immunizations since last year
          • If your child has never been enrolled with SPS before
          • More information on state required immunizations is available at
            • General Info
            • List of required immunizations
              
              
       4. $25 Technology Fee
          • Provides insurance for students' assinged take-home technology devices
          • More details available here.

Important dates:

• Schedule Pickup is August 1 at Stillwater High School.  9-11:30 AM.
• First Day of School is August 10.

Important Information for schedule pickup:

• Complete the Online Annual Update before schedule pickup.  There will be chromebooks availabe at schedule pickup if you need to complete it.
• Bring a picture ID (driver license, State ID, etc...)
• Proof of Residence (Lease/Mortgage agreement, utility bill, etc...)
• Immunization Record-if your child has never been enrolled with SPS or received immunizations since last year.
• $25 technology fee for chromebook devices.
• $5 for student ID.
• If new to the district, bring birth certificate.
• Transportation, Child Nutrition will be there to answer questions. 
• Athletic Passes will be available for purchase.

------

What you need to bring:     

1. Picture ID (one of the following)
   • Valid driver’s license​​​​​​​
   • State identification card
   • Student identification card (for students 18 years of age or older)
   • Military identification card
   • Passport
     **The name on the ID should match the name on the birth certificate of the  student or other legal document claiming guardianship. If the guardian is unable to attend enrollment verification, their representative must be listed in the student’s contacts on Campus. Please be sure you update this during your online annual update.
     
     
2. • Proof of Residence (one of the following)
     • Payment of ad valorem taxes (residence only, no business)
     • Contract for purchasing/leasing housing
     • A lease agreement/mortgage statement
     • A lease purchase agreement
     • Real estate purchase agreement
     • Proof of current utilities
       • Example:  Electric, water, sewer,  cable, satellite, propane provider issued within the last 60 days. 
         
         
3. Immunization Record
   • If your child has received immunizations since last year
   • If your child has never been enrolled with SPS before
   • More information on state required immunizations is available at
     • General Info
     • List of required immunizations
       
       
4. $25 Technology Fee
   • Provides insurance for students' assinged take-home technology devices
   • More details available here.

Secondary Virtual Academy students should attend their respective in-person school sites to complete enrollment verification, obtain a Chromebook, get an ID, and pick up their schedules. Dates and times of those sites are available on this page.

Alternatively, secondary students and parents/guardians can visit the Virtual Academy on Aug. 7th.

HS = 4:00-5:00pm and 6th-9th  5:00-6:00pm. 

Pioneer Pride Orientation for student new to SHS!

• Monday, August 7
  6 - 8pm
  Please enter the front doors of SHS

• SHS Campus tours by the Pioneer Pride Leadership team
  6-7pm

• The Culture of SHS
  7pm
  We'll gather in the Performing Arts Center (PAC) to learn more about what makes SHS special.

• At the end of the evening, we will walk over to Freddy’s for free frozen custard!

• Parents may attend and sit in the back of the PAC, but please remember this is a student-focused evening to learn about life at SHS.

Thursday, August 10, 2023 marks the start of the 2023-2024 school year. In anticipation of that day, it is recommended that families begin adjusting sleep schedules well in advance to accommodate the school day.  

To enroll in SPS, please visit https://www.stillwaterschools.com/enroll.

Please note, most school offices reopen on July 18. New enrollments will be processed on or after that date. 

• In-District Transfers
  • No new in-district transfers will be accepted for the 2023-2024 school year, as we work to balance enrollment at our elementary sites.
  • Residency will be checked at enrollment verification 
    
    
• Out-of-District Transfers
  • Families living outside of the district boundaries that wish to transfer into SPS, must follow Oklahoma's Open Transfer process, outlined here.
  • Transfers are subject to capacity limits. As of July 1, 2023, SPS had zero capacity at all grade levels and all school sites, except for the virtual academy - Current SPS Capacity Numbers 
  • Children of district employees and active duty military employees are not subject to capacity limitations. 

Back-to-School time marks the end of summer vacation and the beginning of a new chapter for students. It's a time filled with exciting new opportunities and, sometimes, a little trepidation.

• Fresh Beginnings: Going back to school provides a chance for students to start fresh. They can set new goals, embrace new challenges, and build upon their previous accomplishments. The new academic year brings with it the potential for personal growth, academic achievements, and the exploration of new interests.
  
  
• Emotional Adjustments: Starting a new school year can bring a mix of emotions. Some students may feel a little apprehensive about meeting new classmates and teachers, but it's important to remember that these emotions are natural and temporary. As children adjust to their new environment, they often find joy and fulfillment in the opportunities that await them.
  
  
• Parental Involvement: Parents play a vital role in supporting their children during this time. By maintaining open lines of communication, offering encouragement, and getting involved in school activities, parents can help alleviate any apprehensions and instill a positive mindset in their children as they embark on their academic journey.
  
  
• Sleep: As we enter a new school year, now is the time to start setting wellness goals that will help prioritize mental health for your family. Making sleep a priority, maintaining a routine, limiting screen time (especially at night), and getting involved with school activities are crucial.

For more information on SPS Mental Health and Counseling resources, click here.  

SPS Back to School Wellness Tips 

SPS Families: 

In just a few weeks, Stillwater Public Schools will be back in session. This can be a time full of mixed emotions (for both children and adults!). Some students may be excited, whereas others may be feeling anxious. 

It is our goal to support families in their overall wellness, so we’ve got some general tips for back to school time. We have reached out to our SPS counselors as well as local mental health professionals. We will be sharing their advice over the next few weeks that will hopefully make the transition a little easier. 

As you know, both physical and emotional wellness are critical to student learning and engagement; consider these suggestions for a healthy year: 

• Sleep: Get a good night’s sleep. Adults need 7-8 hours in order to maintain good health, but children need more sleep than that: (Preschoolers: 10-13 hours, School-aged children: 9-12 hours, Teens: 8-10 hours). 

• Set Routines: Being consistent with bedtime, mealtime, playtime, homework time, screen time and activity time creates a sense of stability and predictability. 

• Listen: Encourage your child to share their day with you and take the time to listen.  

• Manage Stress: Help your child develop healthy ways to channel stress. Go for a walk as a family, draw with them, eat dinner together, or play outside. You might also practice breathing or relaxation techniques together. 

• Get Involved: Participating in school clubs and activities can be beneficial to students’ overall health. SPS offers a multitude of different ways to get involved! Examples are school clubs and organizations, sports, involvement in fine arts, or volunteer groups. Helpful tip: limit your child to 1-2 activities to prevent them from becoming overwhelmed! 

• Seek Help if Needed: Although children are resilient, it's important to pay attention to signs of anxiety, depression, or changes in behavior. If you need additional support for your child, please directly contact support staff at your child’s school including the school counselor or principal. For a comprehensive list of SPS and community resources, click here. 

• School Health: If your child has a chronic health condition or requires medication to be taken at school, it is important to reach out to either the elementary school nurse (Amy Spiva, RN, BSN)  or the secondary school nurse (David Coates, RN, BSN);  here is a link to the SPS Health Services page. Find additional information on requesting shot records and resources for back to school immunizations here, as well as the immunizations required to attend SPS here. 

Thank you,

Kira Frisby, M. Ed., BSN, RN
SPS Wellness, Trauma, & Emergency Response Coordinator
kfrisby@stillwaterschools.com 

• Elementary
  • Learning supplies are provided for students so that every student has what they need when they need it.
  • A yearly supply fee of $50 can be paid during enrollment verification or at any time in your school's office. 
    
    
• Middle School
  • Supply needs can be determined at schedule pickup (Aug 2)
    
    
• Junior High
  • Supply needs can be determined at schedule pickup (Aug 2)
  • Supply lists are available at www.stillwaterschools.com/Page/315
    
    
• SHS
  • Specific supply needs can be determined at schedule pickup (Aug 2)
• Lincoln
  •  Specific supply needs can be determined at schedule pickup (Aug 1)
    
    
• SPVA
  • Elementary supply needs can be determined at enrollment verification (July 26)
  • Secondary supply needs can be determined at schedule pickup (Aug 7)

Student Activity Pass - $50.00 (Approx. 170 events for grade 7-12) 

• General admission to all sports events during the school year at all levels.
• Limited to students of Stillwater Public Schools, grades 1-12.

Free Passes - the following groups receive free access to all SPS home athletic events 

• SPS Employees - must present ID badge
• SPS Retirees - must present ID badge  
• Children in kindergarten or younger

Ticket Packages

• Adult Season Pass Plus - $200.00
  • Entry to all SPS athletic events plus access to reserve parking in Pioneer Stadium's west lot during varsity football games 
    
    
• Adult Season Pass - $120.00
  • Entry to all SPS athletic events

• Football Plus Varsity Reserve Parking - $150
  
  • Entry to all football games plus access to reserve parking in Pioneer Stadium's west lot during varsity games 
    
    
• Varsity Reserve Parking Add-on - $100
  
  • Already have your football tickets as an SPS staff/retiree or through the Student Activity Pass? Add reserve parking in Pioneer Stadium's west lot during varsity games 
    
    
• Football - $50
  • General Admission to all SPS football games
    
    
• Two Sport Pass - $50
  • Choose season tickets for any two of the following sports:
    • Baseball
    • Basketball (Entry to both Girls and Boys games) 
    • Soccer 
    • Softball
    • Volleyball
    • Wrestling
      
      
• Single Sport Pass - $25 
  • Choose season tickets for any two of the following sports:
    • Baseball
    • Basketball (Entry to both Girls and Boys games) 
    • Soccer 
    • Softball
    • Volleyball
    • Wrestling 
      
      

• Individual Event Ticket Sales Only
  • The following sports do not offer season tickets, but may offer individual event ticket sales:
    • Cross Country
    • Golf
    • Stunt 
    • Swimming 
    • Tennis - Free Admission for SPS matches
    • Track

Gate Admission

• Varsity Football - $10.00 at the gate CASH ONLY or $8.00 online via GoFan.co
• Other Regular Season Athletic Events - $5.00 at the gate. CASH ONLY
• Kindergarten and Younger – Free Admission

Visit the SHS, SJHS, or SMS main offices to purchase your ticket packages in person.   

School Resource Officers

Stillwater Public Schools partners with the Stillwater Police Department to staff our schools with four school resource officers. This valuable part of our team serves to provide additional safety and supervision, teach our students about the importance of law enforcement, and to communicate about and respond to potential threats to student, staff, parent, and visitor safety.

Standard Respons Protocols

A critical ingredient in the safe school recipe is the classroom response to an incident at school. Weather events, fire, accidents, intruders and other threats to student safety are scenarios that are planned and trained for by students, teachers, staff and administration. Stillwater Public Schools uses Standard Response Protocol (SRP) to respond to security incidents and SchoolMessenger to notify parents/guardians about those incidents. 

Required Immunizations per Oklahoma State Department of Health

• DTaP or DTP (Ages 3-4 = 4 Doses; Grades K-12 = 5 Doses; Grade 7 = Tdap Booster)
  There must be at least 4 months between doses 3 & 4. If 4th dose is given on or after the 4th birthday, the 5th dose is not required. After 1/1/03, the 5th dose must be given on or after the 4th birthday.    
• POLIO IPV or OPV (Ages 3-4 = 3 Doses; Grades K-12 = 4 Doses)
  If the 3rd dose is given on or after the 4th birthday, the 4th dose is not required.        
• Hepatitis B (3 Dose Series): Ages 3-4, Grades K-12)
  There must be at least 1 month between doses 1 & 2. There must be at least 2 months between doses 2 & 3. There must be at least 4 months between doses 1 & 3. The 3rd dose must be given on or after the 6-month birthday.            
  OR: (2 Dose Series): Ages 11-15 with at least 4-6 months between doses.           
  
• Hepatitis A (Ages 3-4, Grades K-12, 2 Doses)
  The 1st dose must be on or after the 2nd birthday. The 2nd dose must be given 6-18 months after the 1st dose.     
• MMR (Measles, Mumps, Rubella) (Ages 3-4, 1 Dose; Grades K-12, 2 Doses)
  The 1st MMR must be given on or after the 1st birthday. There must be at least one month between doses 1 & 2. MMR & Varicella may be taken at same time or at least 28 days apart.        
  
• Varicella (ChickenPox) (Ages 3-4, Grades K-12, 1 Dose) 
  Varicella must be given on or after the 1st birthday. Varicella & MMR may be taken at same time or at least 28 days apart. A parental statement that child had chickenpox will be accepted.       

Nurses

SPS employs two district nurses and numerous health office staff to assist with Health Plans and Medication. Learn more at the Health Service webpage.

Mental Health & Counseling

Stillwater Public Schools is committed to providing our students with excellent counseling services to address their mental health & school guidance needs. Supplementing our team of counselors, embedded DHS staff and GRAND Mental Health professionals help make sure our students are receiving the help they need and working to make our schools happier, healthier and safer. 

The Stillwater PACT initiative is an extension of our mission to champion academic and personal growth for every student as we prepare students for life and work in a technology-rich world. This initiative ensures a one device per one student ratio at all levels within Stillwater Public Schools. 

Issuing devices to students will not change the fundamentals of how students learn and engage at school, but it will enhance their learning environments in ways not possible otherwise. SPS is known for students that perform exceptionally well academically, and we recognize that allowing students to explore their interests gets them excited about learning.

A technology fee will provide 100% insurance coverage of the first incidence of damage, and 50% of the second incidence. After two incidents, the parent/guardian/student is responsible for all repairs and replacement costs. Acts of intentional damage or a lost chromebook/charger will not be covered by the technology fee.  

• Grades 1-5

  • Each student will be provided a device in their homeroom classrooms that they will use throughout the school day.
  • Technology fee is included in the $50 elementary supply fee collected at the time of enrollment verification.

• Grades 6-12

  • Students in grades 6 -12 will receive a device at schedule pickup and be responsible for the device throughout the school year.
  • Technology fee is $25 payable at the time of schedule/device pickup,

More information is available here.

The parent/student portal allows parents access to information about their children's schedule, grades, and attendance. It is available for students in 3rd grade and above. Find more information here.

The Student/Parent Handbook can be found at: https://www.stillwaterschools.com/handbook

Stillwater Public Schools Nutrition Services provides meal services for students.

• The district offers a free breakfast program for all students.
  
  
• The time of meals varies based on school. More info will be provided by your schools.
  
  
• All schools, except for SHS, have a closed campus policy for lunches. Students remain on site for lunch.
  
  
• Meal Prices for 2023-2024
  • Breakfast
    ALL Students:     $0.00
    Adult Breakfast:     $2.50
                            
  • Lunch  
    Student Lunch Grades PK-5:     $2.60
    Student Meal Deal Grades 6-12:     $2.85
    Reduced Price Lunch/Meal Deal:     $0.40
    Free Lunch/Meal Deal:     $0.00
    Adult Lunch:     $5 
    
    
  • Other
    Extra Milk:     $0.75
    A la Carte Items:     $0.75- $3
    
    
• Daily menus can be found at schoolcafe.com.
  
  
• We ask all families to complete the Free and Reduced Lunch Application either at schoolcafe.com or via a paper form available from your school office. 

SPS Transportation provides bus service for students in grade K-12. Pre-K students are not eligible for daily transportation to school.

Transportation requests do not carry over from the previous year and must be made for the 2023-2024 school year. Requests for bus service can be made at enrollment verification / schedule pickup or via the Transportation webpage.

PreK …………….………………..……        8:00a-2:40p*
Kindergarten ……………………..…..        8:00a-2:45p*
Elementary 1st-5th ……………...…………        8:00a-2:50p*
Middle School.………………………….…8:20 AM - 3:20 PM*        8:20a - 3:20p*

Junior High……………………………..……  9:00 AM - 3:50 PM        9:00a - 3:50p
High School………………………...…… 9:00 AM - 4:00 PM        9:00a - 4:00p
Lincoln Academy …………………………..        9:00a - 4:00p